Procurement

We aim to build collabrative relationships with our supply chain and remove barriers for small to medium sized enterprises (SME’s), including voluntary sector organisations.

We procure a vast range of contracts across all areas of the business, including areas such as:

  • Repairs and maintenance
  • Planned works programmes
  • New builds
  • Consultancy services
  • Supply of goods
  • Information technology

We have a Procurement team in place to lead our procurement and contract management activities, and make our decisions based on a combination of price and quality to ensure we maximise value for money and improve social, enviornmental and cultural outcomes.

Our procurements are governed by our procurement policy and the Public Contract Regulations 2015. These regulations are soon changing so please make sure you keep up to date with the changes the procurement reform is bringing and keep your eye on this page for more information.

We publish our contract opportunities via Sell2Wales. Sign up and read further guidance

Group of people in a meeting together chatting
Man repairing window
Pile of laptops

Social value

We are committed to social value and include social value clauses to all our contracts above £25,000. This helps us enhance the local communities, customers and supply chains in which we operate. It is extremely important to us that we appoint suppliers that are committed to upholding our vision and values, ensuring these are embedded in their working practises and throughout their supply chains.

Did you know we have a social value fund?
You may have also heard it referred to as a Community Benefits fund, they mean the same thing and are both designed to generate benefits for not only us but for our communities, customers, and local economy, whilst minimising damage to the environment. The social value fund is monitored by our social value steering group ensuring that we can deliver projects with the most impact to our communities.

A key part of ensuring maximum benefit to the local economy is to build links between suppliers, businesses and residents, thereby reducing the amount of money ‘leaking out’ of the area. Our partnership with our suppliers enables customers and colleagues to access social value benefits.   

We understand the financial pressures that parents and guardians experience and we are committed to providing support to our customers and their families. Recent campaigns include providing back-to-school essentials kits containing equipment, bags, lunch boxes and water bottles for children, aiding a confident return to school. The campaign successfully supported 134 children from 65 families across five local authority areas.  

Customer comments included: 

  • “Thank you! I managed to get them their new t-shirts, dress and backpack essentials” 
  • “Thanks for the help from Hafod. I have been lucky to buy a rucksack and the stationary my son needs to start secondary school” 
  • “It’s helped, thank you so much I still have not received the school grant” 

 

Find out more about our social value fund

How we're helping customers with the rising cost of living

Drawing of how Track 2000 development will look

Social value at our Track 2000 site 

Hale Construction, the contractor on our Track 2000 development in Cardiff, recently donated funds to two local initiatives as part of their social value commitment within their Hafod contract. 

A £500 donation was made to Cardiff Foodbank to support those experiencing food insecurity, and a £1,000 donation was given to The Sustainable Studio for the creation of an accessible toilet in their community space. 

Colleagues outside Hafod head office with Christmas gifts to give out to customers

Christmas Kindness 2023 

The lead up to the festive season can put a lot of pressure on families, so we set up 'Christmas Kindness' to support our customers. As well as financial donations from our colleagues and contractors, and a donation of toys from Hasbro, we were able to add money from our social value fund, this helped us support 125 customers and provide gifts for 282 children, provide £8,000 in food shop vouchers, energy vouchers and financial help to purchase presents, and give out 384 toys.

"Thank you I am really grateful for the support. I'm recently out of work due to my son’s ill health and this support is great.” – Hafod customer 

A group of colleagues, customers and local police officers at a community event in Treharris

Treharris Community Fun Days 

Through our social value fund, we were able to support two community events in Treharris. 
We donated £350 via Cllr Gareth Richards and Treharris Community Together, who organised events in October half term and over Christmas. 

The local community enjoyed activities for the children including face painting and bouncy castles, as well as access to support for health and wellbeing and energy efficiency. At Christmas time, a Santa’s Grotto and a free pantomime brought festive cheer to the community.